How do I put on a live show?

Updated October 2026 · How we answer

Plan the show

Decide what the show is, who it is for and how long it should run. For a first show, a short, focused program is often easier to pull off than a long one, although the right length depends on the format and audience.

Book your venue or stage early, since good dates and rooms fill up. Confirm the capacity, load-in times, power supply and whether the venue provides sound equipment or a backline.

• Write a run sheet with each act or segment and its timing
• Confirm the venue's rules on noise, age limits and alcohol
• Check whether the venue requires insurance or a deposit
• Set a budget that includes the venue, sound, staffing and promotion

Sell tickets and promote

Choose a ticketing platform that has reasonable fees and lets you track sales. Share the date, time, location and what to expect in the places where your audience already spends time, then post reminders in the final week.

Tell performers and guests exactly when to arrive and how to get in. Small confusion at the door can cost you the early crowd, so a clear arrival note is worth the effort.

Run the day

Arrive early for sound check, test every microphone and cable, and run the first few minutes of the show so the opening goes smoothly. Assign one person to handle the door, another to watch the clock, and keep a printed copy of the run sheet backstage.

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